Technical writing is an extremely useful way of explaining complex scientific and engineering concepts in a simple and succinct manner. This is, however, not an easy process as technical writers face many hurdles in their quest to pass information to laymen. To meet this challenge head-on, technical writers have to come up with a set of different strategies.
The article below will delve deeper and provide you with the choicest selection of 7 action-oriented and distinct strategies to improve aspects of your technical writing.
1. Write in Plain and Simple Language
The way you write for a technical piece for a college professor has to be different from how to 75-year old grandmother. Before writing a technical article, it is important to know your audience, their level of knowledge, ability and vernacular. For you to communicate most effectively it is important to ensure that your context and vocabulary can easily be understood.
2. Make Sure to Use Examples
Techincal writing is bound to have complicated concepts no matter how succinct the writer might want it to be. This, therefore, calls for the technical writer to frequently use examples as a way of clarifying complicated concepts. Putting in more examples in your content means that your audience better understands complex information. Go above the norm and give more than one example in your technical content.
3. Use Graphics and Visuals in Your Text
To aid in the goal of providing simple and succinct content to your audience, it is important to use appropriate graphics and visuals in your text. Visuals such as flowcharts, graphs. annotated screenshots, illustrations, and diagrams add a lot to your material. They provide an alternative concept for comprehension, balance out text and help simulate the visual learning mechanisms of our brain.
4. Use Global English and Avoid Slang
When writing a technical article in an international language such as English allows a wider audience to read and share it. It is, however, important to note that many readers will be non-native speakers which tends to alienate them if you use slang words in your content. It is therefore apt to use plain global English that is both logical and literal for more natural understanding.
5. Always Use Good Attributions
Proper attributions are a great way to reference relevant concepts without having to necessarily include them in your content. This allows the section of the audience who need additional information to seek it while keeping the article simple, valuable and concise piece. When I order technical content from academic writing sites, I always require that technical writers use good attributions as they make my assignment.
6. Avoid the use of the first person POV
When writing a typical technical article it is wise to keep away from writing in the first person point of view ( I, We, Me, Us ). This is for the obvious reason that first-person pronouns make the text informal. This, however, depends on whether you are required to write in an informal context and application.
7. Write Timeless Content
As a technical writer, it is important to note that you are passing technical know-how for both current and future readers. Therefore make sure not to be biased towards today’s audience but rather provide content to serve future readers too. To do this always include timelines and dates where necessary and avoid temporary or time-dependent information.
Technical writing is mainly centered on audience focus and meticulous planning. The above tips introduce varied practical methodologies and perspectives to accomplish these important goals. The possibilities in technical writing are vast and not limited to the above few tips. It, therefore, means that you will need to do more research and find out more in order to become a better all-around technical writer.